Expense Claim Reimbursement
All employee expenses are submitted electronically to claim expenses incurred as permitted by Board policy C-1 Expenses.
To access the form, click on SD53 Login (also on the top blue menu of this page, on the right), then My Information, Documents & eForms, eForms, My eForms List, then Employee Travel Expense Claim and complete and submit the form for approval and payment.
Vehicle Expense reimbursement is paid per kilometre and is measured from regular workplace to home or destination, whichever is closer. Receipts are not required to support mileage claims. It is your responsibility to ensure your vehicle is adequately insured before using it for school district business.
Claiming Travel Mileage. Please follow these guidelines when entering your mileage between your work site (your school, or Student Services or SBO) and locations you visit as part of your position.
- You can claim travel mileage if you are travelling from your work site to other locations.
- To do this, you need to stop at your work site prior to travelling to your destination. To claim mileage in reverse, you need to stop at your work site prior to travelling home at the end of your day.
- If you choose to travel directly home (from your final location), you should not claim mileage.
- You cannot claim travel mileage from your home to your work site or reverse.
- If you are travelling from one site to another during the workday, you can claim mileage between the two sites (if in different communities).
Meal Expense receipts are not required when the employee claims the per diem amount. Do not claim for meals included in registration or conference fees.
Accommodation Expenses must be supported by a receipt; if staying with relatives you may claim $30 per night.
All other expenses (including parking, ferries, buses and taxis) must be supported by receipts (which you will scan and upload to submit with your expense form submission).
Expenses are not provided for:
- professional development activities funded by the Joint Professional Development Fund;
- provisions in a collective agreement different to those on the form;
- mileage between home and work;
- claims by individuals who are not employees of the Board.
Questions? Co-workers, or your supervisor, school office staff or principal/vice-principal can help if you have questions.
